Keeping Communication Lines Open With Web-Based Intranet
Web-based intranets are designed around the idea that every person in your organization needs to have access to valuable content that can help serve specific needs. Whether your business is large or small, a web-based intranet is an affordable way to share information across an entire organization.
As an example, rather than having each individual sales representative keep a list of his or her own sales leads, the sales department could post these leads to the company intranet. This makes it easier to track and easily access information. Additionally, these sales reps can share their own information with one other, such as training videos, tips, proven pitch scripts, and reports. The intranet is a place to post goals and provide a list of leading salespeople, further motivating the team to go that extra mile.
In larger corporations, intranets are particularly useful when linked to the central, corporate database. Like the internet, an intranet is searchable through the Web interface, so anyone with access can search whatever information they need to better perform their job. The human resources department can maintain all of their potential candidate and employee records more easily, and customer service can better track requests.
Since Web-based intranets are so flexible, they come at little cost to small businesses who can create a Web server with a single PC. In any sized business, administrators, managers, department heads, and executives can maintain blogs that alert employees to new happenings and events. This means that you can maintain a weekly or monthly corporate newsletter and event calendar, all on the company intranet.
When you decide to implement an intranet at work, it is important to put somebody in charge of its development. This can be a single employee or a team of IT specialists that will work to create content and publish the technology. You will want to determine who will have access to the intranet and if any areas should be accessible only to certain positions. It’s also important to consider security, such as firewalls and other software, network bandwidth, and how the server will be administered. Decide on a CMS (content management system) that is easy for employees to use so they can create content without much trouble.
Once the Web-based intranet is set up and active, hold a meeting to fill in employees as to the intranet’s purpose, function, and role in the company and be sure they have plenty of access to training so they can maximize its benefits.
