The purpose of a project management policy is to ensure that projects have guidelines so they are completed in a timely, efficient manner. Having an effective policy in place saves a company the challenge of handling each project on an individual basis and guarantees cohesiveness and consistency throughout the business’s operations.

If you don’t have a policy in place or you’re in the market for a new one, there are a number of online tools that can help.

 Project Management Policy

When you approach a project management policy, keep in mind that different categories of tasks will require separate policies. Every policy is going to be a little different depending both on the needs of your company and the project itself, but typically your general project management policy will outline the scope of the project and will assign guidelines for managing the projects taking place throughout an organization. This guide can be defined by the marketing department, sales department, or any other area of the company.

With this, it is important that you define which projects need to follow your policy, and whether you need more than one policy in place for different departments or areas of your business. The elements of your project management policy will include items such as:

-Assignment of project management

-Evaluation of project requests and resource allocation

-Reporting to project sponsors

-Project evaluation

-Steps for project creation/implementation

In addition to this, you will want to include any relevant information, steps, or guidelines that your company or employees need to adhere to in the project management and completion process. Because every company is different, you might have criteria that aren’t listed in templates that you find in your research.

Developing an effective project management policy ensures that your company’s projects are handled accordingly at all times. It keeps people on the same page and provides an organization with set of standards to maintain consistency. These types of policies and guidelines are important to a business that wants to succeed. Having standards of protocol and regulations ensures that operations run effectively.

{ 0 comments }

Trusted brand graphicSuccessful branding in the 21st century is about developing consistency in how your customers interact with your company. From how employees answer the phone to how quickly you reply to a social media complaint, your company has to rely on streamlined and effective channels of internal communication in order to stay on top of how your brand is perceived in the marketplace.

No matter how successful your brand, when these channels break down, you learn the hard way why they are so important. McDonald’s recently ran a Twitter hashtag promotion using #UnwrapWhatsFresh. Twitter was instantly flooded with offensive, often suggestive tweets from consumers about what they’d like to “unwrap”—not exactly the messages McDonald’s had in mind for their brand image.

McDonald’s disastrous hashtag shows just how important it is to take control of your organization’s image and presentation to customers. Due diligence during the creation of any new content is important, but showing your customers you value their time and feedback is just as critical. Developing your brand is about looking for ways to manage and improve your customers’ experience at all points of contact, whether they’re a first-time visitor to your web site or a loyal customer looking for product support. Making customer satisfaction your primary goal is the best way to reinforce brand loyalty.

Benefits of Integrating CRM Systems

But developing a stable of loyal, satisfied customers doesn’t happen on its own. A robust customer relationship management (CRM) system has become a necessity for growing an established company around the world. The business intelligence a CRM system provides significantly increases your capacity to foster brand loyalty by allowing you to develop targeted marketing and feedback. And with centralized data, customer support has the knowledge and authority necessary to address customer concerns on the fly while staying on-brand and making every interaction a positive one.

The Economist’s Tim Hindle argues that a company using a CRM system is able to give the customer what he/she really wants rather than what the company thinks the customer wants. Hindle also underscores the relative value of retention over acquisition, suggesting companies looking to lower client acquisition costs should first focus on retaining the customers they already have.

A CRM system such as Insightly allows your company to collect, store and share every customer interaction or promise you make right through your inbox. Applying this information to your customer service systems gives you multiple touch points across the sales and customer lifecycle, helps you understand your customers’ individual needs more clearly, and—most importantly—apply your new knowledge to give your customers the best service experience possible. A customer who has positive interaction at point-of-sale and with your customer service department is far more likely to be loyal to your brand.

Improving your processes and implementing an effective CRM solution will help your company meet evolving customer needs and avoid the potentially costly consequences of miscommunication and unmet expectations. Meredith Estep from Examiner.com writes: “Your customers should know what to expect from your company right from the beginning.” The more prepared your organization is to handle point-of-sale interaction (and subsequent interactions via customer service), the better your customers’ experience will be. The better the experience, the more likely those customers will return in the future and regard your brand as the one they trust.

Megan Totka is the Chief Editor for ChamberofCommerce.com. She specializes on the topic of small business tips and resources. ChamberofCommerce.com helps small businesses grow their business on the web and facilitates connectivity between local businesses and more than 7,000 Chambers of Commerce worldwide.

Enhanced by Zemanta

{ 0 comments }

Project portfolio management, which is a management process that ensures processes and technologies involved in projects are on track, is an important process for any organization.

There are a number of tools that you can use for this, including software programs and templates. These project portfolio management tools are important because of all of the advantages they provide, including:

-Allowing monitoring to be done with less time and effort invested by project management. Tools and templates save a lot of time because they have already been created and all that needs to be done is the addition of relevant information to a company.

Project Portfolio Management Tools

-Ensuring that the key capabilities are in order, including pipeline, resources, and more. These areas of a project need to be analyzed and evaluated to ensure they have been carefully thought over.

-Keeping projects on task and ensuring that goals are achieved. This will determine the right mix of resources and activities to achieve the goals on an operational or financial level. These tools also account for constraints and potential obstacles, and provides effective solutions or alternate plans to overcome these things.

-Making project managers aware of potential actionable steps, obstacles, goals, and characteristics involved in a project within the organization so that they can properly manage the project and complete the tasks necessary.

Being able to better manage and monitor project portfolios makes a large difference in the success of your projects. By taking advantage of the tools that are available, you’ll be able to more easily go through this process. The benefits listed above are only a sampling of how implementing tools can be effective for a project management team. As long as you keep these things in mind, you will have no trouble implementing project portfolio management tools and understanding their value to your organization.

{ 0 comments }

It is important that companies large and small have methods in place for managing projects and events. From daily operations to large-scale projects, the right regulations and guidelines can make all the difference.

With project management policies, there is a large focus in the world of business on these policies and their value to organizations. If you take the time to learn about these tools and use them to your advantage, it will be easy for you to implement a policy for project management that best fits the needs of your company.

Project Management Policies

There are many things that should be considered when it comes to implementing a project management policy  for your business. Here is some advice to help ensure that you get the job done right:

-Leverage the tools and templates that you identify online. A project management policy isn’t complicated, but when you use templates and other tools you can reduce the amount of time and energy you invest, even with tasks such as this.

-Make sure that you develop policies for different types or categories of projects. As an example, specific client projects might need a different policy than in-house operational projects, which are completed on a more regular basis. Each type of project needs a proper management policy and the rules might differ from one to another.

-Choose a policy that provides you with a consolidated guideline to follow and makes it easy for your employees to stay on track. While you do need different policies for different types of projects, you don’t want to stray too far and create confusion and misunderstandings. If you can use and modify a single policy template or sample, that will be best.

-Take advantage of software solutions and incorporate these into your policy guidelines. Your policies should include information about how to manage projects, as well as the tools that are available to make things easier. Project management software tools and their use should be outlined in the policy.

Every company is different. Not only that, but companies often have different types of projects going on at all times. With effective policies in place, it becomes much easier to manage projects and keep them on track. Use these tips and the resources that you can find online to develop effective policies for your project management needs.

{ 0 comments }

By: Jerry Rackley

This week, Demand Metric published the results of its recently completed study on marketing analytics, Marketing Analytics 2013:  Benchmarks, Insight and Advice.  Some of you will recall being asked to participate in the survey that provided the primary data for this study.  Over 700 of our members did take the survey, and it provided us with a rich data set to analyze.

Marketing Analytics Benchmark Report

The study results show that most of us agree on the intrinsic value of marketing analytics, whether or not we have figured out how to use them effectively. A full 92 percent of responses acknowledge that marketing analytics are important for managing marketing processes, demonstrating value or improving marketing’s credibility.

Some of the results were not a huge surprise, while still managing to present us with a paradox or two:

  • Large organizations are having more marketing analytics success than SMBs.  Yet, small organizations ascribe more credibility to their marketing analytics than do large ones.
  • Those who are allocating greater portions of marketing budgets are getting more from their analytics initiatives.  Yet, just eight percent of companies are investing at a level that is producing the greatest impact.

The study also reveals that almost everyone is struggling to some extent:  94 percent of respondents are experiencing challenges when it comes to marketing analytics.  Those challenges range from skills to resources to buy-in.  Small companies report a different top challenge than large companies.

The most interesting revelation from this study is the divergence of opinion between the organization’s leaders – CEOs, presidents, SVPs and business owners – and the marketers who serve them.   For example, the folks in the corner office have a significantly higher opinion of the credibility of marketing analytics data than do members of the marketing organization.  Likewise, regarding transparency and sharing of data – the C-suite had a much higher estimation of success than did their marketing teams.  When it comes to the challenge of identifying and tracking meaningful analytics – the C-suite respondents recognized this as a far greater challenge than the marketing teams did.

Why this divergence, which in many ways is troubling?  The data doesn’t tell us, so we can only speculate. The practical reality is that our bosses and we marketers don’t always speak the same language.  We say brand equity, they say bottom line.  Terms with which we’re intimately familiar have no meaning to executives.  They simply can’t connect what we’re doing to something that matters to them.

It’s my opinion that these results also reflect a cultural barrier that affects marketing analytics, and many other aspects of the relationship between marketing and the CEO.  I believe that organizations where trust, empowerment and good communication exists between these groups, marketing analytics are playing a key role in driving and measuring results.  Conversely, where there is friction, distrust or poor communication between marketing and the C-suite, I suspect if marketing analytics are used at all, they are used punitively.

As marketers, this study is telling us that our bosses view marketing analytics data as credible.  Our task is to better leverage the credibility of this data to improve how marketing communicates with our organization’s leadership.  Marketers who do this best will first understand that marketing analytics is as much about communications as it is about calculations.

Get a copy of Marketing Analytics 2013:  Benchmarks, Insights and Advice and let us know what conclusions you draw from it.

Enhanced by Zemanta

{ 0 comments }

A lead scoring system is an important part of a company’s management process. In order to provide a business with its best chances of success for lead generation, there are a number of factors that should be considered.

A lead scoring system is responsible for evaluating leads and determining their value to a business, as well as helping a company determine which sources are sending the best leads.

Lead Scoring System

If you need to develop a lead scoring system for your management solutions, there are a number of items to consider. Here is some advice to help you develop the best lead scoring system:

-Start by looking at templates and lead scoring models. These will have all of the elements and scoring methods that you can use to get the most out of your leads. You can customize one of these or use its information to create your own system.

-Make sure that you consider software programs that are generated by professionals in lead management, metrics, and similar areas. These scoring systems will always be the best choices because they are created by people who have expertise in this area.

-Consider the ready made solutions before you bother creating your own. Typically, you can find a model or template that will get you on the path to creating an effective system with less effort rather than having to start from scratch and make your own management tools and systems.

-Use the tools that you have online to learn more about lead scoring and management so that you can get everything that you need out of your investment. You should be able to find out how lead scoring works, what a proper model consists of, and how a system can benefit your business in various ways.

These tips will make it much easier for you to choose or create an effective lead scoring system, no matter what system you have in mind. This will ensure that you have better customer acquisition and lead generation processes in place. When you use these tips and the technology that is available, your lead management will provide your company everything that its deserves with less effort and time needed. Keep these things in mind to get more from lead management.

{ 0 comments }

Lead scoring tools are an effective way to optimize lead management. This process involves using certain criteria to score leads, or in other words, determine their validity and potential benefit to your company.

When you track and learn about potential customers, your company can best figure out how interested a potential client is, which provides you with an advantage as you look to convert these leads into customers.

Top Lead Scoring Models

Having the right lead scoring model is an important part in your lead management process. There are a number of software solutions that can help with this process, but it’s up to your company to find the best fit for your businesses’ needs. Having a successful model allows you to track behaviors of potential customers, determine their needs and interests, and decide which leads have the highest probability of converting into customers.

It’s important that your company know which leads are worth pursuing. You also need to know which lead generation sources are providing you with the most valuable leads for your organization. This is all going to be found in the right lead scoring tool, and can save you time in the process.

In general, lead scoring includes a number of challenges and opportunities that should be considered. This is particularly true if you are working on this by hand. With a lead scoring model, you can ensure that everything is covered and that you can give people the credibility that they deserve based on the software-generated ratings and scores for various leads in your system.

Lead management doesn’t have to be difficult. With the right tools and technology, you can let the software do the hard work for you and have more time to focus on your business. Letting a lead scoring model do the work for you will free up your time and make sure that you have consistency in scoring.

{ 0 comments }

By: Jerry Rackley

I highly recommend the recently published 2013 State of Inbound Marketing Annual Report.   The survey used to compile the report asked, “What are your company’s top marketing challenges?”  The most frequently provided answer to this question was “Proving ROI”.

marketing roi

Proving ROI has been a thorn in the flesh of many marketers for a long time.  I discussed this issue last year in a blog post, “O Marketing ROI, Where Art Thou?”  This is not a challenge we’re going to outrun, and ROI is not a fad that is here today and gone tomorrow, so waiting it out is a bad strategy.  More honest discussion is needed about ROI, but in the end, we marketers can’t simply be all talk and no action on this issue.

In the spirit of true debate, let’s look at both sides.  I appreciate what Ross Graber wrote in the SiriusDecisions blog about this debate in a post titled, “Marketing Measurement Snake Oil”.  In this post, he acknowledges the obsession to assess a financial return for each and every marketing tactic, and correctly calls this notion out as ridiculous.  I completely agree with him when he states that some B2B buying processes are quite complex, involving lots of players and moving parts, the nuances of which we cannot fully or accurately account for in the ROI calculation.  Amen brother!

Still, we can’t hide behind the screen of “what we do is too complex to measure”.  Quite simply, if what we do as marketers is having an impact, then its measurable, somehow or some way.  Likewise, if it’s not having an impact, then why are we doing whatever it is?  We cannot parade around like the emperor in new clothes, claiming to cloth ourselves in results when none are there, at least none we can measure.

The solution is simple, but not easy.  It’s simple in terms of understanding what needs to happen.  We’ve got to put some meaningful measurements in place, not just metrics that represent things we can measure.  It’s not easy, however, because what needs measuring is often hard to define, agree to or get support for.  We may not have the systems in place to make accurate measurements.  Or, the most difficult challenge of all, the culture of the place we work may not support efforts to measure, track and report.

What are some practical things an organization can do in the pursuit of proving marketing ROI?  Here’s my list:

  1. Start with objectives.  Don’t measure a thing until you understand what counts.  Ideally, you measure objectives, and marketing’s objectives are derived from corporate objectives.  Until you have a very clear picture of corporate and then marketing’s objectives, forget about the measurement piece.
  2. With a firm grasp of your objectives, develop a plan to achieve them.  Does this sound like the classic, marketing planning process?  Yes, but I’m discovering how little of it takes place.  If we’re honest, many of us shortcut this process, because we think we know it so well, or for the opposite reason – we never really learned it at all.  Either way, the cliché “failing to plan is planning to fail” certainly holds true.  As you craft any marketing strategy, product marketing plan or marketing communications plan, you have the best opportunity to identify measurement opportunities and build them into the process.
  3. Put the right systems and tools in place.  At the top of the list is Marketing Automation.  Without it, you’re going to have a more difficultly providing credible information about how your marketing process is working.  If you’re a Demand Metric member, use the resources we provide you:  there are 15 different calculators in our library of tools, eight of them specific to ROI. In addition, we provide you with 27 dashboards you can use to help track and report your metrics.

I think the greatest irony in this discussion of marketing ROI is that most marketing teams are delivering it – they just can’t prove it.  Sometimes, we’re our own worst enemies in this regard.  We know intuitively that we’re providing real value to the organization.  Many of our peers in the organization probably sense this as well.  But that doesn’t matter if we’re unable to communicate about it effectively.  So in the end, our problem is not just a metrics calculation matter, but also a communications issue.  And we must remember that the things we like to talk about and measure – brand equity, awareness, shares, page views, etc. – are often not part of the CEO’s vocabulary.  Instead, the CEO speaks in terms of revenue, profit and things with a direct link to the bottom line.  If we’re not able to show the connection between what we’re doing and measurements the CEO cares about, it’s best to keep that résumé current.


Enhanced by Zemanta

{ 0 comments }

Paperwork isn’t the easiest to handle for any business. Thanks to technology, today there are many more solutions for the documentation, management, and evaluation of a business, and these also involve less effort and time.

Projects are an important part of every business and the documentation of these is what keeps them on task and ensures that they are moving forward. Trying to keep track of this on your own can involve a lot more work than you may have time for.

Why Use A Proper Project Documentation Template

A project documentation template can do a lot to help you with management and evaluation. The documentation template ensures that you have an entire project documented in writing from start to finish, including goals and objectives, potential obstacles, processes and actionable steps, maturity levels and assessments, and other parts that need to be considered.

Instead of having to come up with a way to monitor and document projects, this template will allow you to use an idea that’s already in the market and to simply put in your own information. That means less work with better results. You can also use this template across your organization to create a standard process of documentation and monitoring for projects throughout the company. This will create cohesion and ensure that you have consistency to project a professional, credible image to your employees, colleagues, and customers.

With a template, your project management team will have a lot less work ahead of them in managing and documenting projects because the information is already there. Businesses can benefit from templates in many areas and when it comes to project documentation and management, using the tools and technology available is an important step in the advancement of your organization.

{ 0 comments }

Policy making isn’t easy for all businesses, however it is an important part of operations. Project management cannot occur in a cohesive, standardized process without a policy in place to dictate the guidelines for project creation, requests, reporting, assessment, deliverables, and goals.

Any organization that attempts to manage projects without a cohesive policy is going to struggle to maintain consistency and create a professional image that speaks of success in operations.

Project Management Policy Examples

Because of this, considering different project management policy example is important for your business. The examples you consider should be able to cover all of the included elements in a policy, provide the scope and overall policy elements, and get into the actionable steps that need to take place. It should also cover all guidelines and rules that affect project creation, evaluation, reporting, assessment, maturity, and resource allocation for projects. This policy example will account for risks in financial and operational areas, as well as change control and potential obstacles as well as alternate plans or solutions.

As you can already see, having an example policy on your side can do a lot to help you get more from your own policies. It will provide you with a roadmap that you can use to create your own effective project management policies within your company. If you find a useful example that is a template, you can even just input your own organizational information.

While some project managers struggle to develop their own policies without outside help, with these examples you are already on the path to success because you are taking the initiative to use resources that are available in the market. These will also create a consistency across your organization and will provide you a professional image with your employees, customers, and business associates.

{ 0 comments }